Privacy, Use and Copyright Policy
Effective as of: January 17, 2023
Welcome to the website (“Site”) used by the ACLU of Tennessee (“Union”) and the ACLU Foundation of Tennessee (“Foundation”) (collectively, “ACLU of Tennessee,” “we,” “our,” “us”).
The Site includes the Union’s website at aclu-tn.org, which may host Foundation content, including all web pages whose domain name contains aclu-tn.org, www.aclu-tn.org, or which are operated by the ACLU of Tennessee and link to this User Agreement.
To be clear, this is not the User Agreement for websites operated by the ACLU of Tennessee that do not contain these domain names and do not link to this User Agreement. Those websites have site-specific User Agreements
This User Agreement also does not apply to websites that the ACLU of Tennessee does not operate where an ACLU of Tennessee entity has a presence, such as ACLU of Tennessee pages on Facebook.
Please read this User Agreement carefully, including the ACLU of Tennessee Online Privacy Statement. By using the ACLU of Tennessee Site, you agree to follow the rules set forth on these web pages. From time to time we may revise this User Agreement, including its Online Privacy Statement, so be sure to check these web pages occasionally. If we do make material changes, we will post a notice on our home page that the User Agreement has been modified and provide a link to the revised User Agreement. When you continue to use the ACLU of Tennessee Site after we post a change, it means you agree to the new rules.
The ACLU of Tennessee and the ACLU of Foundation Tennessee
The ACLU of Tennessee (Union) and its affiliated organization, the ACLU Foundation of Tennessee (Foundation), are separate organizations that are each engaged in the same mission of defending the rights guaranteed under the U.S. Constitution, including First Amendment freedoms, equality, privacy rights, and fundamental fairness. Learn more about the Union and Foundation and the different activities carried on by each organization.
Online Privacy Statement & Information You Voluntarily Submit to the ACLU of Tennessee Site
Please review our Online Privacy Statement, which is part of this User Agreement and describes how we handle any personal information about ACLU of Tennessee Site users, including information you provide directly to the ACLU of Tennessee Site. By providing such information, you hereby acknowledge and agree to ACLU of Tennessee’s treatment of such information as described in the Online Privacy Statement.
Except where otherwise indicated, the ACLU of Tennessee owns or licenses the copyright in all the materials on the ACLU of Tennessee Site, including text, graphics, logos, button icons, audio clips, video clips, photographs, and software, and those rights are protected by United States and international copyright laws and other intellectual property laws (“ACLU of Tennessee Content”). To the extent your use of material on our Site does not constitute “fair use” for which you do not need our permission, the following rules apply to use of the material:
Automatically Permitted Distribution
Unless the specific web page from which ACLU of Tennessee text material is available indicates you may not do so, you may copy or distribute text materials that appear on the ACLU of Tennessee Site, in print or digital format, subject to three limitations:
- You may not use the materials for any commercial purpose, including any purpose connected with the sale of goods or services;
- You may not make editorial changes to material you attribute to us; and
- You may not excerpt, juxtapose, or present attributed material in any way that is misleading as to our original editorial intent, or as to your relationship with us.
You may also copy or distribute ACLU of Tennessee Content that is not ACLU of Tennessee text materials if and only to the extent that the specific launching page from which that ACLU of Tennessee Content is accessible, and/or the ACLU of Tennessee Content itself, explicitly indicates that the ACLU of Tennessee Content may be distributed in a specified manner, subject to the same three limitations stated above.
All distributed copies, whether of text or non-text materials, must display the following copyright notice:
Copyright [2021 or other year indicated] ACLU of Tennessee.
Originally posted by the ACLU of Tennessee at [complete address of source page].
Distribution Requiring Advance Written Permission
You must obtain written permission in advance if you wish to reproduce ACLU of Tennessee Content in any manner not listed in the previous paragraph. You can request this permission by sending us an email at email@example.com that contains the information listed below:
- a complete description of the ACLU of Tennessee Content requested, such as the URL of the web page that contains the ACLU of Tennessee Content, a description of the sections or paragraphs that will be distributed, and, where applicable, the title and date of the ACLU of Tennessee Content;
- a description of the intended audience;
- a description of the manner of distribution;
- to any extent applicable, the length, retail price, and approximate size of first printing or circulation that will include the ACLU of Tennessee Content;
- a description of the geographic scope of the distribution and the length of time for which rights are being requested. (Please note that the ACLU of Tennessee grants only nonexclusive rights);
- a reply fax number or email address and a phone number.
Information You Post to the ACLU of Tennessee Site
Trademarks (Including Logos)
ACLU OF TENNESSEE, ACLU FOUNDATION OF TENNESSEE, ACLU of Tennessee, ACLU of Tennessee logos, and any other trademarks on the ACLU of Tennessee Site (collectively “ACLU of Tennessee Trademarks”) are trademarks of the ACLU of Tennessee in the United States and other countries unless it is explicitly stated on the ACLU of Tennessee Site where a trademark appears that the trademark is the trademark of a third party (or it is obvious from the context that it is the trademark of a third party; e.g., where we include on the ACLU of Tennessee Site the name or logo of a coalition partner) (“Third-Party Trademarks”). To the extent your use of ACLU of Tennessee Trademarks does not constitute “fair use” for which you do not need our permission, the following rules apply to use of the material:
You may not use the ACLU of Tennessee Trademarks for any product or service that does not belong to the ACLU of Tennessee, nor in any manner that is likely to cause confusion about whether we are the source, affiliated with, sponsor of, or endorser of any product or service. In addition, you may not use the ACLU of Tennessee Trademarks in any manner that illegally disparages or discredits us.
Your ability to use a Third-Party Trademark that appears on the ACLU of Tennessee Site is limited to the manner, if any, in which the ACLU of Tennessee Site explicitly states on the page on which such Third-Party Trademark appears that such use in such manner is authorized by the third-party owner of that Third-Party Trademark (unless your use is permissible under the law [e.g., it is “fair use”] or the owner of such Third-Party Trademark has specifically granted you the right to such use in such manner).
Frames and Metatags
You may not frame the content of the ACLU of Tennessee Site. You may not use metatags or any other “hidden text” that incorporates ACLU of Tennessee Trademarks or our name without our express written consent.
Links to Other Websites
The ACLU of Tennessee Site contains links to other websites that we think may be of interest to you. We are not responsible for and have no control over these other sites or their content. Remember that when you link to another site, that other site is governed by its own user agreement and privacy statement, which you should be sure to read.
Disclaimers and Limitation of Liability
ALTHOUGH WE TAKE REASONABLE STEPS TO PREVENT THE INTRODUCTION OF VIRUSES, WORMS, “TROJAN HORSES,” OR OTHER DESTRUCTIVE MATERIALS TO THE ACLU OF TENNESSEE SITE, WE DO NOT GUARANTEE OR WARRANT THAT THE ACLU OF TENNESSEE SITE OR MATERIALS THAT MAY BE DOWNLOADED FROM THE ACLU OF TENNESSEE SITE ARE FREE FROM SUCH DESTRUCTIVE FEATURES. WE ARE NOT LIABLE FOR ANY DAMAGES OR HARM ATTRIBUTABLE TO SUCH FEATURES.
WE ARE NOT LIABLE FOR ANY CLAIM, LOSS, OR INJURY BASED ON ERRORS, OMISSIONS, INTERRUPTIONS. OR OTHER INACCURACIES IN THE ACLU OF TENNESSEE SITE, NOR FOR ANY CLAIM, LOSS. OR INJURY THAT RESULTS FROM YOUR USE OF THE ACLU OF TENNESSEE SITE OR YOUR BREACH OF ANY PROVISION OF THIS USER AGREEMENT.
We reserve the right to terminate the ACLU of Tennessee Site and this User Agreement at any time without notice for any reason, including, in the case of the User Agreement, for your violation of any of its provisions. The Limitation of Liability and Governing Law Sections of this User Agreement survive any such termination.
This User Agreement is governed by the laws of the State of Tennessee applicable to contracts made and performed there without regard to its conflicts of law principles. You agree to submit to the exclusive jurisdiction of the state and federal courts in Tennessee and Davidson County and waive any jurisdictional, venue, or inconvenient forum objections to such courts.
Effective as of January 17, 2023.
The American Civil Liberties Union of Tennessee (“Union”) and the American Civil Liberties Union Foundation of Tennessee (“Foundation”) (collectively, “ACLU of Tennessee,” “we,” “our,” “us”) are committed to protecting the personal information that you provide and entrust to us when using our websites.
This Online Privacy Statement describes how we treat data collected during your visit to the ACLU of Tennessee’s “Site.” The ACLU of Tennessee Sites include the Union’s website at www.aclu-tn.org, which may host Foundation content, including all web pages whose domain name contains www.aclu-tn.org, www.aclu-tn.org, or which are operated by the ACLU of Tennessee and link to this privacy statement.
To be clear, this is not the online privacy statement for websites operated by the ACLU of Tennessee that do not contain these domain names and do not link to this online privacy statement. Those websites have site-specific privacy terms, which are posted on those sites.
This privacy statement also does not apply to websites that the ACLU of Tennessee does not operate where an ACLU of Tennessee entity has a presence, such as ACLU of Tennessee pages on Facebook.
Finally, this is not the online privacy statement for the websites of other ACLU local/state affiliate organizations (collectively, “Affiliates”) or the national organizations: the American Civil Liberties Union, Inc. and the American Civil Liberties Union Foundation, Inc. (collectively, “National”). In all of those cases, site-specific privacy terms apply, and are posted accordingly. Please note, however, that this Privacy Statement provides for the ACLU of Tennessee to share data collected on our Sites with all of our affiliated organizations, including other state/local Affiliates and both National organizations, for use consistent with this Privacy Statement, which is described in more detail below, and that you may also be redirected to the website of one of our affiliated organizations when interacting with our Sites. The ACLU of Tennessee and its affiliated organizations may be collectively referred to as “ACLU Organizations” in this Online Privacy Statement and elsewhere on our Sites.
Privacy and the Internet
The Internet, generally speaking, is not currently a private place. As you visit websites, use search engines, and conduct business on the Internet, many different companies and organizations are gathering information about your online behavior by tracking your searches, visits, and transactions, and then matching that data with other information about you or leveraging algorithms to predict your behavior. There are some things you can do to prevent your information from being collected. We encourage you to read our Easy Steps Everyone Can Take to Protect Their Digital Privacy to help protect your privacy online.
Like most websites, our Sites collect and process a range of data about their visitors to enable full functionality of the website and to deliver requested services. We take many steps to protect your privacy when you visit our Sites. How and when we do so is explained below.
Data We Collect
In order to advance our advocacy and outreach programs, and to provide you with a better experience when interacting with the ACLU of Tennessee, we rely on data collected from our supporters. Data collected includes information that you provide directly and web data that may be automatically received and recorded by us from your browser. This section outlines what data is collected, as well as information on how we use collected data.
Information You Provide Directly
Certain pages on the Site may invite you to share personal information, such as your name, address, email address, telephone number, payment information (e.g., credit card information to complete a transaction), or other information you provide when submitting an application. Sharing this information will allow you to make a donation, make a purchase in our online store, join our email list, sign a petition, register for an event or volunteer shift, send us a message or feedback, or to participate in other similar online activities.
Required Web Data Collection
We may automatically receive and record information from your browser when you visit our Sites. The information that we collect with these automated methods may include your IP address, cookie information, browser type, system type, and the referring URL.
In addition, if you sign up for our email list(s), we may send you emails that include technologies to track open and click rates.
These web data collection technologies support our operations and the security of our Site.
Purposes for Web Data Collection
- Protection against fraud: We have cookies and similar technologies set up to protect us from fraudulent actors making payments through our Sites.
- Website Performance: Website performance cookies allow us to make our Sites easier and more pleasant to use. For example, they may enable us to:
- Determine how often and where you see our promotions.
- Save you time when filling out a form by populating it with information you provided in previous visits.
- Analytics: We may use analytics tools that place cookies and similar technologies in order to give us a better understanding of how people engage with our Sites. That in turn allows us to gauge the current performance of website features, and to develop better content. Analytics cookies and similar technologies can provide us with information such as:
- How many individual visitors we have
- How many visitors are new or returning
- How often visitors come to the website
- What content they’ve visited
- How visitors interact with particular pages or content
You can learn How to Disable Cookies in the section on Your Choices below.
Third Party Links and Hosted Content
Our Sites are connected in a variety of ways to content hosted by third parties, including links to social media sites, links to other sites, and embedded media. When you access this content, including content that loads when you browse on the aclu-tn.org domain, third party content hosts may place tracking devices (e.g. cookies or pixels) on your computer, access existing tracking devices that were set when you previously visited other websites, or otherwise gather information about you as you access their content.
When you click on links to third party websites, including social media sites, you will leave our Site. To learn about how those third parties treat the data they collect through tracking devices and otherwise, see their respective online privacy policies and other posted guidance.
When you view embedded media, such as videos, that are hosted on other platforms, such as YouTube, but viewable directly through the buttons we provide, you will remain on our Site but you will be visiting these third party’s web environments. In these instances, we make clear that you are viewing external content when you click on links or buttons.
Our Data Practices
We may use your data to:
- Fulfill your orders or complete transactions.
- Contact you about other ACLU of Tennessee activities or news, or about opportunities to support the ACLU of Tennessee.
- Conduct research in order to learn about our constituents as a whole and about ways we might engage you individually.
- In the case of petitions, we may display your first name, last initial, and city and state on our website.
- In the case of petitions or other direct messages to advocacy targets (such as your member of congress), all required information fields (e.g. name, email address, etc.) will be, and some optional information fields may be, passed on to the advocacy target with your message.
- If you have joined People Power, share your name and contact information with other volunteers, and acknowledge your participation in specific volunteer activities.
- Use or share your information as otherwise disclosed at the point of collection. For example, when you elect to take an action on our website—such as sign a petition or pledge—we may request information about you and provide a notice that completing and submitting the form will mean that you permit us to share the data you have entered with other parties, such as coalition partners for that campaign.
- Deliver targeted content—including advertisements—to you over the phone, through the mail, and using digital platforms such as social media, other websites, search results pages, and mobile applications.
- Measure and improve the performance of our Site.
- Investigate or maintain the stability and security of our Site.
To perform each of these functions, we may share your information with service providers that support our operations. For an understanding of how your data is shared with those vendors, please see “How We Work with Service Providers” below.
This section provides additional information on some special circumstances where we may use or share your data with other organizations. We believe you should have choice regarding these activities and have included information on how you can choose whether your data is used for these practices in the section Communication Preferences below. For an understanding of how your data is shared with those vendors, please see “How We Work with Service Providers” below. These additional uses are:
- Delivering targeted content, including advertisements, to you on non- ACLU of Tennessee digital platforms such as social media, other websites, search results pages and mobile apps.
- Engaging in list sharing agreements with non-partisan organizations that may be of interest to you.
Deliver targeted content on non-ACLU of Tennessee platforms
To enable us to provide the most relevant information on our activities, we may share your personal information with communications platforms, such as Facebook and Mother Jones, to deliver our content to you or to identify other people who may enjoy our content.
We may also share ACLU of Tennessee supporter information with organizations that display our advertisements or petitions to their subscribers in order to reduce the volume of communications you may receive. This practice helps us engage in effective fundraising and advocacy operations and enables our teams to communicate more effectively with known supporters.
Importantly, we want you to have the opportunity to learn about these practices and give you the opportunity to opt out of them. For additional information on with whom we share your data—which may include name, zip code, email address, and other information—for delivering targeted content on non-ACLU of Tennessee platforms, please see this list of service providers delivering targeted content on non-ACLU of Tennessee platforms. If you do not wish to have your data shared with these service providers, please let us know by completing our Communication Preferences form. Additional information on how to change your communication preferences is outlined in the section on Communication Preferences below.
Engage in list sharing agreements with non-partisan organizations
We sometimes allow other non-partisan organizations to contact our supporters who have chosen to share their information with us. Working with other organizations in this way, either on a rental basis, in an exchange, or through a data sharing co-op, is critical to maintaining a strong membership base by allowing us to lower costs while reaching the widest possible audience. Data shared on a rental basis or in an exchange is done on a one-time use basis. A data sharing co-op aggregates and models data from multiple organizations to identify individuals that might be interested in hearing from co-op members. When we leave a data sharing co-op, our data is removed from that co-op’s data model.
In order to protect your privacy, list sharing agreements are conducted through secure and confidential arrangements in which the external organization does not directly receive information about you unless you choose to engage. Communications generated from list sharing agreements are carried out by a third-party service provider, who keeps your information confidential. The other organization learns information about you only if you choose to respond to the third-party communication. If you do not wish us to make information about you available for this type of communication, please let us know by completing our Communication Preferences form. Additional information on how to change your communication preferences is outlined in the section on Your Choices below.
How We Work with Our Affiliates and National
We work and share your data with our ACLU of Tennessee affiliated organizations around the United States, including National and other Affiliate organizations, to create a coherent experience for our supporters and members. Our Affiliates and National are bound to use the data that we provide them no more broadly than as would be allowed under this Online Privacy Statement, and with regard to their own operations.
How We Work with Service Providers
We work with a variety of service providers who help us undertake the activities outlined in “Our Data Collection Methods,” including processing data; facilitating the operation of our site; supporting our fundraising, marketing, communications, and advocacy programs; and delivering messages to you on other platforms. For example, service providers may help us analyze traffic on our site, process credit card transactions, or facilitate activities such as the collection and delivery of petition signatures or surveys.
When we share personal information about you with a service provider, (1) we transmit it in a secure manner (please see Security Measures and Data Transmission below for more information on our security practices) and (2) we require that service provider to promise to keep that data confidential and use it only for the purpose of carrying out the functions we have engaged it to perform.
We allow some service providers to compile and use certain aggregated data for other purposes once it has been de-identified. This may include, for example, analyzing de-identified data in order to assess donor trends across organizations over time, or allowing a service provider to take de-identified and aggregated data about activity on our Site, and using that data for other purposes such as improvement of their products or benchmarking for their other clients. But we won’t agree to that unless we are confident, in each instance, that the data won’t be recombined with other information to create any record about you as an identifiable individual.
Additionally, we may share your data with service providers to deliver targeted content to you on non-ACLU of Tennessee platforms, as described in the above section “Additional Uses.” Data shared with these service providers are hashed to improve privacy (hashing data refers to the practice of scrambling data in a pre-defined manner to make it more difficult to recognize). As we have limited ability to perform detailed reviews of these service providers’ security practices, and the service providers’ terms are subject to change without notice, we rely on publicly posted information to determine whether their data practices meet our standards. We review these terms on a quarterly basis to confirm that they have not materially changed their assurances.
We may also disclose your data to third parties if we are required to do so by law, such as to comply with a subpoena or other legal process, a court order, or government reporting obligations, or if we determine that sharing data about you is necessary to detect, prevent, and respond to misuse of the Site or privacy and security threats to the Site.
We will object to legal demands for access to your information that we believe to be improper. However, if we determine we are required by law to disclose your data and if we are legally permitted to do so, we will attempt to provide you with notice of the request by whatever method is reasonably practical prior to making the disclosure to give you an opportunity to object to the disclosure. We will not provide such notice, however, if the disclosure is pursuant to our regular government reporting obligations, such as financial disclosures required for tax law compliance.
Security Measures and Data Transmission
We have taken physical, electronic, and administrative measures to safeguard the information we collect. We work to ensure data accuracy and protect against unauthorized access to, and improper use of, information we collect online.
Information that can be readily linked to you personally, such as your name and address, is stored by us on servers subject to security safeguards. Additionally, all data transmitted to and from our Site, including credit card numbers, are encrypted in transit.
We require our service providers to whom we transfer your personal information to agree to take reasonable security measures in the handling and storage of that information. For service providers to whom we transfer particularly sensitive personal information, we may also undergo a more intensive assessment of their platforms and security practices to verify their commitments to maintain the confidentiality and privacy of that information in their possession. We may also hash that information in order to improve privacy. This is true when sharing data to deliver targeted content on non-ACLU of Tennessee platforms.
Consistent with these practices, we attempt to transmit emails to you using opportunistic Transport Layer Security (TLS). If your email provider does not accept our initial attempt to transmit using TLS, your message will be sent in plain text, which is not secure.
If you wish to update personal information or change your communication preferences, you may contact us to update our records.
You have the following options to do this:
- If you are enrolled to receive non-People Power email communications from National or any Affiliate (including the ACLU of Tennessee): click on the “Unsubscribe” link in the footer of any email from the ACLU of Tennessee, National, or Affiliate email to change your communication preferences.
- If you are enrolled in the National ACLU’s People Powerprogram: click on the “Unsubscribe” link in the footer of any People Power email to opt out of the program.
- If you are enrolled to receive automated recurring text messagesfrom 82623, text or reply “STOP” to 82623 to opt out, and for other autodialed text messages we send via an autodialer, reply “STOP” or follow instructions in the text message.
- Complete our Communication Preferences formto change your communications preferences for information you shared with us previously for the following:
- Paper mail communications
- Phone communications
- Data sharing with non-ACLU of Tennessee platforms that deliver targeted content (Please note, opting out of this practice will also unsubscribe you from our email communications.)
- List sharing agreements with non-partisan organizations
- Send an e-mail to: ACLUpreferences@aclu.org.
- Send mail to: ACLU Membership Department, 125 Broad Street, 18th Floor, New York, NY 10004.
If you have any other questions regarding this Privacy Statement or our data practices, you can reach our Data Protection and Governance Lead by emailing ACLUpreferences@aclu.org.
How to Disable Cookies
To provide you with maximum choice in deciding what data is collected about you, we have designed our website to work without cookies. If you would like to reduce the web data collected about you while browsing the Internet, please see the below instructions for blocking and purging cookies. Please note disabling cookies on your browser may impact the operability of other sites you visit and disabling cookies will not disable other web data collection technologies, which the ACLU of Tennessee uses on our Sites to support our operations and the security of our Sites.
How to disable cookies in:
- Google Chrome
- Mobile Safari
- Internet Explorer
- Microsoft Edge
- Samsung Internet Browser
Procedure When We Update This Statement
Our privacy statement may change from time to time. We will post privacy statement changes on this page and, if the changes are significant, we will provide a more prominent notice on our website.